WE ARE CURRENTLY FULL. 

PLEASE REGISTER OR EMAIL SUNNY@LPGOV.ORG TO JOIN OUR WAITLIST. 

I WILL REACH OUT TO YOU AS SOON AS A BOOTH BECOMES AVAILABLE.  

PLEASE READ THE FOLLOWING CAREFULLY.  BY REGISTERING ON OUR WEBSITE, YOU AGREE TO THE FOLLOWING TERMS AND CONDITIONS. 

VIEW THE LAYOUT HERE OR SCROLL TO VIEW BELOW.

DOWNLOAD THE PACKET TO PURCHASE ADDITIONAL SERVICES HERE.

This serves as CONTRACT AND AGREEMENT, for the 2025 exhibit spaces February 12 and 13, 2025, between the Police Jury Association of Louisiana, Inc. located in Baton Rouge, Louisiana, referred to herein as “Association” and YOUR COMPANY registering for the exhibit space called herein “Exhibitor” consists of the following terms and conditions:

EXHIBIT SPACE INSIDE (Corner)- $750.00
The Association will provide an 8’x10’ suitably draped space located in a corner booth furnished with a back drape, dividers, one 6’ draped table, 2 side chairs, 1 wastebasket and an identification sign with COMPANY NAME as you submit (no logo).  Sign information will be printed as submitted on the registration form.

EXHIBIT SPACE INSIDE (Non-corner)- $650.00
The Association will provide an 8’x10’ suitably draped space located in a non-corner booth furnished with a back drape, dividers, one 6’ draped table, 2 side chairs, 1 wastebasket and an identification sign with COMPANY NAME as you submit (no logo).  Sign information will be printed as submitted on the registration form.

OUTSIDE SPACE- $100.00
This space can only be reserved to accompany an inside corner or non-corner booth space.  Items to appear in this area must be approved and displayed in designated parking spaces with no tracks on machinery. 

UTILIZATION OF EXHIBIT SPACE:  Exhibitors will be expected to utilize good taste with no patently offensive materials displayed.  At its sole discretion, the PJAL reserves the right to revoke an exhibitor’s right to occupy exhibit space. If the PJAL elects to revoke an exhibitor’s right to occupy, the PJAL shall provide a pro-rata refund to the exhibitor.

EXHIBIT SET UP AND DISMANTLING:
Set-up time will be from 10:00a.m.-1:00 p.m. on Wednesday, February 12, 2025.  Dismantling of exhibits cannot start until 12:00 p.m. on Thursday, February 13, 2025.  

EXHIBIT VIEWING HOURS:
Doors open to viewers at 2:00 p.m. for the first time on Wednesday, February 12, 2025.  Booths should be manned at that time and remain active (while viewing is open) until closing time on Thursday at 12:00 p.m.  On Wednesday, registration will be held INSIDE the exhibit space to encourage more traffic to your booths.  On Thursday, beginning at 7:30 a.m., Coffee & Refreshments will be served near the exhibit hall to encourage more participants to view your booths, as well.   

COST:
Inside, non-corner, booths rent for $650.00.  Inside corner booths rent for $750.00.  Outside space is available for $100 outside the exhibit hall in the parking lot.
A $100 discount will be honored for companies that purchase 2 or more booths.  Exhibitors will receive tickets for all events, name identification cards and two programs for each booth rented.  Sponsorships in the amount of $5,000 or above will receive a free booth.

BOOTH SPACE RESERVATIONS:
Available on a first come first served basis.  Your selection will be confirmed upon receipt of contract AND payment.  If contract is sent without payment NO BOOTH WILL BE HELD.    The Association will in all instances try to avoid side by side placement of competing products or services.  If you do not receive follow-up correspondence from Sunny St. Romain, please contact her via email sunny@lpgov.org to ensure receipt of your contract and payment.  The Association reserves the right to reject any application for booth space reservation.

INDEMNIFICATION AND INSURANCE:
Exhibitor agrees to be subject to and bound by all the terms and provisions of the lease agreement by and between the Association and the Crowne Plaza.  The Exhibitor further expressly agrees to indemnify and hold harmless the Police Jury Association of Louisiana, Inc., and its officers, directors, managers, members, employees and agents from any and all claims for injuries, to or the death of , any or all persons whomsoever or damage to, or destruction of, any and all property to whomsoever belonging in any way occasioned by EXHIBITOR’S utilization of the space herein rented to EXHIBITOR, including but not limited to damage to, or destruction of, EXHIBITOR’S goods while in transit to or from said space.  NOTWITHSTANDING that said injuries, deaths, damages, destruction were caused or contributed to by the sole or contributing negligence of any one or more of the aforesaid indemnities.  EXHIBITOR further expressly agrees to furnish the Police Jury Association of Louisiana, Inc., by no later than thirty (30) days prior to the date on which the space herein rented is to be occupied by EXHIBITOR, multiperil policy in the amount of $1,000,000 or certificate of insurance reflecting such coverage in a form satisfactory to the Association.

CANCELLATIONS:
Exhibit booth cancellations for refunds must be made prior to January 27, 2025.  NO REFUNDS WILL BE GIVEN DUE TO ACTS OF GOD, WEATHER, OR ANY OTHER CIRCUMSTANCE BEYOND OUR CONTROL.  WE WILL NOT BE HELD RESPONSIBLE FOR ANY PORTION OR FULL REFUND IF CANCELLATION IS NOT MADE PRIOR TO JANUARY 27, 2025.

DEADLINE:
THE DEADLINE FOR BOOTH ACQUISITION AND PAYMENT IS JANUARY 27, 2025.