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Police Jury Association of LA



Exhibit Showcase
Please complete and return as soon as possible to  Sunny St. Romain (sunny@lpgov.org).  Please include your booth selection by viewing our Exhibit Layout and Available Booth pages. 
 
Looking forward to seeing you all at the 94th Annual Police Jury Association convention at the Sheraton in New Orleans!

Sheraton Hotel- Napoleon Ballroom

500 Canal St.

New Orleans, LA 70130


January 17 & 18, 2018

This CONTRACT AND AGREEMENT, for the 2018 exhibit spaces dated the ______ day of ________________ between the Police Jury Association of Louisiana, Inc. located in Baton Rouge, Louisiana, referred to herein as "Association” and ____________________________________ called herein "Exhibitor” consists of the following terms and conditions:

EXHIBIT SPACE INSIDE (Non-Corner)- $600.00

The Association will provide an 8’x10’ suitably draped space located in a non-corner booth furnished with 8’ back drape, 3’ high side dividers, one 8’ black draped table, 2 side chairs, 1 wastebasket and an identification sign 7”x44” with COMPANY INFORMATION as you submit and print below (black letters on white stock, no logo). Sign information must be provided when you return this contract form.

EXHIBIT SPACE INSIDE (Corner)- $750.00

The Association will provide an 8’x10’ suitably draped space located in a corner booth furnished with 8’ back drape, 3’ high side dividers, one 8’ black draped table, 2 side chairs, 1 wastebasket and an identification sign 7”x44” with COMPANY INFORMATION as you submit and print below (black letters on white stock, no logo). Sign information must be provided when you return this contract form.

UTILIZATION OF EXHIBIT SPACE: Exhibitors will be expected to utilize good taste with no patently offensive materials displayed. At its sole discretion, the PJAL reserves the right to revoke an exhibitor’s right to occupy exhibit space. If the PJAL elects to revoke an exhibitor’s right to occupy, the PJAL shall provide a pro-rata refund to the exhibitor.

EXHIBIT SET UP AND DISMANTLING:

Set-up time will be from 8:00 a.m.-12:00 p.m. on Wednesday, January 17. Dismantling of exhibits cannot start until 1:00 p.m. on Thursday, January 18. We encourage you to stay until the end of the exhibit period for a drawing for a free booth at next year’s convention! (Must be present to win.)

EXHIBIT VIEWING HOURS:

Doors open to viewers at 2:00 p.m. for the first time on Wednesday, January 17, 2018. Booths should be manned at that time and remain active (while viewing is open) until closing time on Thursday at 1:00 p.m. On Wednesday, registration will be held INSIDE the exhibit space to encourage more traffic to your booths. On Thursday, beginning at 7:00 a.m., Coffee & Refreshments will be served inside the exhibit hall to encourage more participants to view your booths, as well.

COST:

Inside, non-corner, booths rent for $600.00. Inside corner booths rent for $750.00. Outside space is not available. A $100 discount will be honored for companies that purchase 2 or more booths. Exhibitors will receive tickets for all events, name identification cards and two programs for each booth rented.

BOOTH SPACE RESERVATIONS:

Available on a first come first served basis. Your selection will be confirmed upon receipt of contract AND payment. If contract is sent without payment NO BOOTH WILL BE HELD. The Association will in all instances try to avoid side by side placement of competing products or services. If you do not receive follow-up correspondence from Sunny St. Romain, please contact her via email sunny@lpgov.org to ensure receipt of your contract and payment. The Association reserves the right to reject any application for booth space reservation.

INDEMNIFICATION AND INSURANCE:

Exhibitor agrees to be subject to and bound by all the terms and provisions of the lease agreement by and between the Association and the New Orleans Sheraton. The Exhibitor further expressly agrees to indemnify and hold harmless the Police Jury Association of Louisiana, Inc., and its officers, directors, managers, members, employees and agents from any and all claims for injuries, to or the death of , any or all persons whomsoever or damage to, or destruction of, any and all property to whomsoever belonging in any way occasioned by EXHIBITOR’S utilization of the space herein rented to EXHIBITOR, including but not limited to damage to, or destruction of, EXHIBITOR’S goods while in transit to or from said space. NOTWITHSTANDING that said injuries, deaths, damages, destruction were caused or contributed to by the sole or contributing negligence of any one or more of the aforesaid indemnities. EXHIBITOR further expressly agrees to furnish the Police Jury Association of Louisiana, Inc., by no later than thirty (30) days prior to the date on which the space herein rented is to be occupied by EXHIBITOR, multiperil policy in the amount of $1,000,000 or certificate of insurance reflecting such coverage in a form satisfactory to the Association.

CANCELLATIONS:

Exhibit booth cancellations for refunds must be made prior to December 20, 2017.

DEADLINE:

THE DEADLINE FOR BOOTH ACQUISITION AND PAYMENT IS December 20, 2017.

AGREEMENT:

  • The EXHIBITOR hereby agrees to contract for (______) indoor non-corner booth(s) as specified at a cost of $600.00 each.

  • The EXHIBITOR hereby agrees to contract for (______) indoor corner booth(s) as specified at a cost of $750.00 each

  • TOTAL: $_______________________

*Please make a copy of this contract for your records and

return to Sunny St. Romain via

Email: sunny@lpgov.org

Mail: Police Jury Association of Louisiana

Attn: Sunny St. Romain

707 North 7th Street

Baton Rouge, LA 70802-5327

Or Fax: 225-336-1344

For questions, contact Exhibit Coordinator Sunny St. Romain via

email (sunny@lpgov.org) or phone (225-603-9919).

(Email is preferred method.)









Booth # Requests

(Please go to www.lpgov.org’s events page and view current available booths before making your selection):

1st Choice: __________2nd Choice__________3rd Choice__________4th Choice__________

YOUR COMPANY NAME WILL BE PRINTED ON EXHIBIT BOOTH SIGN AS FOLLOWS:

Name of Business________________________________________________________

Nature of Business

(Tell us what your business does to help keep booth placement away from competitors)

_______________________________________________________________________

________________________________________________________________________

Our Check #___________________in the amount of $______________ is enclosed.

_______I prefer to pay by credit card, and will offer payment once a booth is assigned to my company and the PJAL calls for the card information to be run at that time.

COMPANY ATTENDEES (Please list 2 per day. If more attendee name badges are needed, please email the list of names to sunny@lpgov.org):

1._____________________________ 2.___________________________

3._____________________________ 4.___________________________

FILLING OUT THE INFORMATION BELOW VERIFIES I HAVE READ AND AGREE TO PAGES 1, 2, AND 3 OF THE PJAL EXHIBIT CONTRACT

___________________________________________________________________

(Name)

___________________________________________________________________

(Address)

___________________________________________________________________

(City) (State) (Zip)

_________________________________ __________________________________

(Phone) (Fax)

___________________________________________________________________

(Email Address)--you will receive email notification upon receipt of payment and contract